Online board meetings are an online meeting that requires the use of an effective video conferencing software to hold meetings. Meetings can be held at home or other locations that have internet access. These meetings provide many benefits, including increased nonprofit governance, more efficient meetings times and a greater variety of participants.
The first thing to keep in mind when using online board meetings is to confirm with the mission-driven organisation or corporation that you are a part of, as well as local laws and regulations regarding these types of meetings. They are generally forbidden by the internal policy of mission-driven corporations and organizations, and may be illegal in specific states or regions.
Before an online meeting, participants must ensure that their equipment (computer headsets, microphones, headsets) is working correctly. The person who is organizing the meeting should draft an agenda and invite all participants to participate. Attach a copy to the calendar invitation so that everyone can view it. Also, add notes, feedback or any other remarks prior to the date. This online board meeting will make the meeting easier and increase participation.
Board members must follow the online meeting etiquette during the meeting by turning on their cameras and only speaking if they are asked to speak. The chair of the board should invite people to take charge of the discussion and select an observer. The chair of the board should utilize quick check-ins to ensure that everyone is on the same page and on the same page.
It is crucial to follow-up on any deadlines or action items that have been assigned in person or on the board’s platform. This will encourage accountability, and also allow board members to reach out to board members who aren’t performing their duties.